☐ Complete and return the REGISTRAR CONTACT FORM.
☐ Join the private REGISTRAR FACEBOOK GROUP upon invite.
☐ Set up a GO PLAN (What, Who, How, Cost, When for your delegation)
☐ Set up a GO TEAM to manage your delegation’s PYT experience
(group of volunteers who will help send critical information and plan PYT)
☐ Establish how your delegation will be built (recruited, invited).
☐ Establish what funding might be available from the presbytery, church, individual.
☐ Establish a budget.
☐ Set up a Delegation Spreadsheet in order to organize the important information for each person in your delegation.
☐ Determine your delegation’s travel to and from Purdue. Make any arrangements with bus companies, car rentals, and airlines.
☐ Determine if you have any college age young people who will participate as Work Crew members.
Contact Molly if you would like more information regarding Work Crew.
☐ Determine if you want to invite/include a Global Partner (or Global Partners) in your delegation.
Contact Molly if you would like more information regarding Global Partners.
☐ Complete and send in your DELEGATION ESTIMATE FORM to Molly.
☐ Plan your delegation’s pre-event gathering.
☐ Plan your delegation’s commissioning or sending service.
☐ Hold one or more pre-event orientation meetings with your confirmed Adult Advisors.
Using the time to review the background check process and the Adult Advisor Guide.
☐ Double check that all background checks have been completed for your adult advisors with the help of, and through the
PYT National Office.
☐ Make sure that background checks are completed for any Workcrew and/or Global Partner members of your delegation.
*Note: Global Partner Background Screening process often requires a longer time than US based screenings.
☐ Complete your online registration (Opens November 2018 and closes May 2019).
☐ Complete all payments using the online registration portal.
☐ Instruct your delegation to complete the PARTICIPANT INFORMATION FORM; print out copies for yourself and compare with your DELEGATION SPREADSHEET.
☐ Keep up with any updates, changes, substitutions and send to National Registrar.
☐ Remember that registration closes on May 31, 2019 and late registration closes one week later with a $40.00 fee attached to each late registration (any registration after 5pm Eastern Time – May 31st).
☐ Determine with your Go Team or delegation any plans for designing and creating trading pins,
t-shirts or any other novelty items you wish to have for your delegation.
☐ Finalize arrangements for your Global Partner(s). Check in with local hosts.
Confirm arrival/departure times/dates for your Global Partner.
☐ Finalize their registration along with your other delegation members.